Data, Privacy, and Security

In order to conduct a successful education program for your student(s), the Plainview-Old Bethpage CSD receives, creates, stores and transfers information about students, teachers and principals that is protected by state and federal law. The District takes active steps to protect the confidentiality of protected information in compliance with all applicable state and federal laws. The District expects all District officers, employees and partners to maintain the confidentiality of protected information in accordance with state and federal law and all applicable Board Policies.

New York State Education Law § 2-d went into full effect on January 13, 2020 . The law focused on the privacy and security of Personally Identifiable Information (PII) of students, classroom teachers, and principals. New York State Education Law § 2-d protects any information that can be used to identify an individual either directly or indirectly when linked with other information within New York's educational agencies and/or any outside parties they may interact with, as well as pertaining to the unauthorized release of any type of personally identifiable information. 

Plainview-Old Bethpage CSD as well as The New York State Education Department, is committed to promoting sound information practices and policies that will strengthen data privacy and security within the educational agency,  while empowering parents with information, resulting in advancing efficient and effective school operations.  

From the navigation menu, individuals can find various information pertaining to Plainview-Old Bethpage CSD data privacy practices as well as additional information for families regarding data privacy and security.

Additional Information from New York State Education Department (NYSED)

The Board of Regents adopted Part 121 of the Regulations of the Commissioner of Education on January 13, 2020. These rules will implement New York State Education Law § 2-d and provide guidance to educational agencies and their third-party contractors on ways to strengthen data privacy and security to protect student data and annual professional performance review data. The regulation went through multiple sets of revisions and three rounds of public comments and will go into effect January 29, 2020.  It will apply to both charter and traditional public schools. We thank the members of the Data Privacy Advisory Council for the implementation of planning and drafting workgroups that supported the Department’s Chief Privacy Officer, Temitope Akinyemi, through this process.

New York State Education Law Section 2-d Inventory of Data Elements

New York State Senate Published 04-24-2015 Regarding Unauthorized release of personally identifiable information

New York State Education Law Section 2-d Definitions

New York State Data Privacy and Security Web Site

New York State Student Privacy at the U.S. Department of Education

Family Educational Rights and Privacy Act (FERPA)
The foundational federal law on the privacy of students’ educational records, FERPA safeguards student privacy by limiting who may access student records, specifying for what purpose they may access those records, and detailing what rules they have to follow when accessing the data.

• Plainview-Old Bethpage CSD FERPA Letter
• Plainview-Old Bethpage CSD FERPA Directory Information (Board Policy 5500-E.2)  
• New York State Information on Part 99—Family Educational Rights and Privacy

Protection of Pupil Rights Amendment (PPRA)
PPRA defines the rules states and school districts must follow when administering tools like surveys, analysis, and evaluations funded by the US Department of Education to students. It requires parental approval to administer many such tools and ensures that school districts have policies in place regarding how the data collected through these tools can be used.

Children's Online Privacy Protection Rule (COPPA)
COPPA imposes certain requirements on operators of websites, games, mobile apps or online services directed to children under 13 years of age, and on operators of other websites or online services that have actual knowledge that they are collecting personal information online from a child under 13 years of age.

Source: NYSED.gov

New York State Education Law § 2-d mandates that each educational agency develop a Parent Bill of Rights for data privacy and security. The purpose of this document is to provide information to parents and students about certain legal requirements that protect personally identifiable information. Board Policy 8635-E.1.

POB Parents/Guardians Bill of Rights for Student Data Privacy and Security
Frequently Asked Questions About Data Privacy and Security from New York State Education Department (NYSED)

Common Sense Kids Action

Common Sense is the nation's leading nonprofit organization dedicated to improving the lives of all kids and families by providing the trustworthy information, education, and independent voice they need to thrive in the 21st century.

Common Sense Media

Common Sense is the nation's leading nonprofit organization dedicated to improving the lives of all kids and families by providing the trustworthy information, education, and independent voice they need to thrive in the 21st century

Online Privacy and Safety Resources

Online privacy and safety resources from New York State Education Department (NYSED).

Parent Fact Sheet

Parent fact sheets from New York State Education Department (NYSED).

Stay Safe Online

National Cybersecurity Alliance: Learn how to protect yourself, your family and your devices with these tips and resources.

Stop-Think-Connect: Parent, Guradian, and Educator Recources

From the Cybersecurity & Infrastructure Security Agency

When your child wants to go over to a new friend’s house, you probably ask questions. Who else is going? Will the parents be home? We should be having the same discussion with our kids about their Internet use. Which websites are okay to visit? What kind of information is acceptable—and more importantly, what is not—to share online? Below, find resources and materials to help you start the discussion with your kids or students.

Tips for Parents

Click here for an article from the National Cybersecurity Alliance that contains tips for parents and guardians on raising privacy-savvy kids.

FAQ's

Click here for Questions and Answers from New York State Education Department (NYSED) about Education Law 2d and Student Data Privacy and Security.

Frequently Asked Questions About Data Privacy and Security
from New York State Education Department (NYSED)

 

You may contact Plainview-Old Bethpage CSD Data Privacy Officer for any privacy or security concerns.

Mr. Alex Goldberg
Director of Technology/Data Privacy Officer
Phone: 516.434.3090
email: pobtechnology@pobschools.org

*Additionally, you may contact New York State Education Department for any questions regarding this data privacy monitoring initiative at privacy@nysed.gov

Parents’ Bill of Rights for Data Privacy and Security

The Plainview-Old Bethpage Central School District is committed to protecting the privacy and security of each and every student’s data. Parents should be aware of the following rights they have concerning their child’s data. Board Policy 8635-E.1.

8625 – Privacy and Security For Student, Teacher and Principal Data
The Board of Education recognizes its responsibility to enact policies that provide privacy for student, teacher and principal data in accordance with law. This is particularly relevant in the context of the administration of student data which is collected, surveys that collect personal information, the disclosure of personal information for marketing purposes and in conducting physical exams. Board Policy 8635-R.

NYSED Data Security and Privacy Policy
This policy addresses NYS Education Department’s (the Department or SED) responsibility to adopt appropriate administrative, technical and physical safeguards and controls to protect and maintain the confidentiality, integrity and availability of its data, data systems and information technology resources.

Individuals have the right to have complaints about possible breaches and unauthorized disclosure of student data addressed. 

GENERAL INSTRUCTIONS:

Please complete the form thoroughly, including sufficient detail that will allow the complaint to be investigated. Please do NOT include any student information in this form that would constitute student personally identifiable information (PII).**  POB will contact you if additional information is needed.  
To submit a complaint or report, please access the POB Disclosure form from the following link:

Click to Report an Improper Disclosure to POB

Additionally, complaints can be directed to:

Chris Donarummo
Assistant Superintendent for Human Resources
Plainview-Old Bethpage Central School District
106 Washington Avenue
Plainview, New York 11803

Email: cdonarummo@pobschools.org
Telephone: (516) 434-3040

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OR

Report an Improper Disclosure through NYSED Data Privacy and Security

GENERAL INSTRUCTIONS:

Please do NOT include any information in this form that would constitute student personally identifiable information (PII).**  SED will contact you if additional information is needed. 

By filing this form, you are filing a complaint with the Chief Privacy Officer alleging that PII has been disclosed to or accessed by an unauthorized person.

Please complete the form thoroughly, including sufficient detail that will allow the complaint to be investigated.

To submit a complaint or report, please access the form from the following link:

Click to Report an Improper Disclosure to New York State Education Department (NYSED)

Additionally, complaints can be directed to:  

New York State Education Department online at http://nysed.gov/data-privacy-security/report-improper-disclosure,

by mail to:

Chief Privacy Officer
New York State Education Department
89 Washington Avenue
Albany, NY 12234

Email:privacy@nysed.gov
Telephone: (518) 474-0937

 

Plainview-Old Bethpage CSD continually conducts in-depth security awareness training for all staff members, teachers, principals, and administration throughout the year. This includes, but not limited to...

• Law 2-D: Explanations and definitions
• Why educational institutions are targeted
• Real word examples: What to look for
• Personal Identifiable Information (PII) Data Review
• Best Practices: How to protect data and personal information at school and at home
• In-person and Web-based Security Awareness Training
• Continuous assessment and training to help build a more resilient and secure organization